THE
INFORMATION
MANUAL IN TERMS OF SECTION 51. OF
THE PROMOTION OF ACCESS TO INFORMATION ACTNO. 2
0F 2000
(PAIA) [as AMENDED]
OF
PETER J PYBURN
T/a PETER J PYBURN
1. Contact Details
2. Section 10 Guide on how to use the Act
3. Records available in terms of any other Legislation Applicable to us
4. Access to our records
5. The
Procedure to Request our Records
6. Fees Payable for Requesting our Records
7. Other Information
8. Availability of our Manual
1. CONTACT DETAILS
1. Postal
Address : PO Box 1068, Four Ways, 2055, Gauteng, Republic of South Africa.
2. Street Address : Plot 55, Poplar Avenue, Broadacres, Johannesburg, Gauteng.
3. Telephone
Number : (011) 705 2022
4. Facsimile Numbers : (011) 465 2824
5. Electronic
Mail (e-mail) : peter@peterpyburn.co.za
6. Our
Website : www.peterpyburn.co.za
7. Head
of Organisation : Peter Pyburn
2. SECTION 10. GUIDE
NOTE : The Guide is available from The South African Human Rights
Commission at 29 Princes of Wales Terrace, Parktown, Johannesburg.
Private Bag 2700, Houghton 2041.
Telephone number : (011) 848-8300.
3. RECORDS AVAILABLE I.T.O. OTHER LEGISLATION
NOTE : There may not be specific records that mention us by name in the records of all or any of the
institutions that administer the Acts mentioned below, but the following legislation is applicable to our business;
1. The Long Term Insurance Act No. 52 of 1998 – we are registered as an Intermediary in terms hereof.
2. The
Financial Advisory and Intermediary Services Act No. 37 of 2002 (FAIS) – we are categorized as a Financial Services Provider (FSP) in terms hereof and arelicenced as such by the Financial Services Board, under Licence Number 2995
3. The Collective Schemes Control Act No. 45 of 2002 – we are registered as a “manager” in terms hereof.
4. The Pension Funds Act No. 24 of 1956.
5. The Medical Schemes Act No. 131 of
1998.
NOTE: Certain legislation is not directly applicable to our business, but it impacts on the activities of investors of funds and places a duty of care on the entire Financial Service Industry to ascertain the source of investment funds and in some instances (monies emanating from or subject to money laundering, drugs and drug trafficking, stolen goods, other unlawful activities as well as tax evasion) it imposes an obligation on financial advisers to report the activities of clients to the authorities. The following Acts are applicable:-
5. Drug and Drug Trafficking Act No. 140 of 1992.
6. Prevention of Organized Crime Act No. 121 of 1998
11. Financial Centre Intelligence Act N0. 38 of 2001.
4. ACCESS TO OUR RECORDS
1. Latest Notice regarding Categories of Records
We have the following pamphlets/ brochures/ documents available without you having to follow all the request procedures contained in the Act.
1.1 Website; www.peterpyburn.co.za
1.2 Email newsletter by subscription
2. Records that may be Requested
2.1 Administration
2.1.1 Licences (in terms of FAIS Act)
2.1.2 Correspondence
2.3 Operations
2.3.1 Business Conducted by the Organisation
2.3.1.1 Sales of all types of Insurance, as defined in the Long Term Insurance Act, as allowed for in terms of the granted licence
2.3.1.2 Investment Planning and Placing
2.3.1.3 Tax and Retirement Planning
2.3.1.4 Disablement Planning
2.3.1.5 Estate Planning ( Estate Duty, Capital Gains Tax, Wills)
2.3.1.6 Medical Aid
2.4 Client Registry
2.4.1 Personal Particulars of Clients
2.4.2 Product Particulars of Clients
2.4.2.1 Policy Details
2.4.2.2 Premium/Contribution details
2.4.2.3 Policy Loan Payment Details
2.4.2.4 Termination Payment Details (Surrender, Maturity, Disablement,
Death)
2.4.2.5 Cessions and Beneficiary Details
2.5 Finances
2.5.1 Commission Statements (Consolidated and per Producer)
2.5.2 Financial Statements
5. THE PROCEDURE FOR REQUESTING OUR RECORDS
§ The requester must use the prescribed form to make the request for access to a record. This must be made to our Head of our Organisation. The request must be made to our postal address, fax number or e-mail address contained above.
§ The requester must provide sufficient detail on the request form to enable the Head to identify the record and the requester. The requester must also indicate which form of access is required and specify its postal address or fax number in the Republic.
§ The requester must identify the right that is sought to be exercised or to be protected and provide an explanation as to why the requested record is required for the exercise of that right.
§ If the request is made on behalf of another person, the requester must submit proof of the capacity in which the requester is making the request to the satisfaction of the Head of our Organisation.
6. FEES PAYABLE FOR REQUESTING OUR RECORDS
A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:
§ The Head of the Organisation must notify the requester (other than a personal requester) by
notice, requiring the requester to pay the prescribed fee (if any) before further processing the request.
§ The requester must pay a fee of R50. The requester may lodge an application to court against the tender or payment of the request fee.
§ After the Head of our Organisation has made a decision on the request, the requester will be notified in the required form.
§ If the request is granted, a further access fee must be paid for the search, reproduction, and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure.
7. OTHER INFORMATION
Not applicable.
8. ACCESS TO AND AVAILABILTY OF OUR MANUAL
This Manual can be viewed on our website, or is available for inspection free of charge at our above physical address. Copies of it can be obtained from the South African Human Rights Commission.